Documentation is any record that contains data that can be reviewed and retrieved at a later date. This includes records made on paper or in physical form as well as ones that are recorded digitally using computer programs like spreadsheets, word processors, and image editing software. In most organizations, documentation follows a certain set of guidelines and conventions to ensure that each new document has a certain degree of similarity in shape and structure to older documents. This ensures consistency and security in the organization’s workflows as well as the documentation ecosystem.
In contrast to traditional paper or physical records, documents stored in digital formats are often given a unique file name to differentiate them from other records. This helps in organizing the documents and makes it easier to search for information without opening multiple documents in order to find it. Documentation is often arranged into folders, which makes it easier for users of a large collection of data to locate specific records.
Apple apps such as Pages and TextEdit along with third-party apps that are available in the Mac App Store allow you to create many different kinds of documents. This includes letters, reports essays, financial charts, slideshows, presentations and much more. These documents can be accessed across different platforms and facilitate collaboration between team members.